Project Prioritization & Planning Framework Workshop

This intensive 2-day course equips participants with essential skills to streamline project workflows, optimize resource allocation, and enhance overall efficiency. From developing customized prioritization frameworks to leveraging Six Sigma tools for task management, participants will gain practical insights and techniques to boost productivity and ensure project success.

Description

Overview

Over two comprehensive days, this course delves into the intricacies of project prioritization and resource management. Participants will learn to craft tailored prioritization frameworks that align with organizational goals, integrate resources effectively, and improve planning accuracy. Practical sessions cover techniques for precise time estimation, long-term resource planning, and task prioritization using Six Sigma methodologies. By focusing on streamlining task management and enhancing schedule adherence, participants will acquire the tools needed to excel in project leadership roles.

Course Objectives

After completing this course, students will be able to:

Understand the importance of project prioritization.
Learn various project prioritization techniques.
Develop a customized project prioritization framework for the team.
Enhance decision-making skills related to project selection and resource allocation.
Understand the importance of leveraging available expertise.
Improve planning efficiency, including accurate time estimation and long-term resource planning.
Develop effective prioritization techniques based on objective criteria.
Enhance schedule adherence and streamline task management processes.

Who Should Attend

This course is designed for professionals across industries who are involved in project management, resource allocation, and planning roles. It caters to:

Project Managers seeking to enhance prioritization strategies and resource utilization.
Team Leaders looking to streamline task management and improve project efficiency.
Operations Managers interested in implementing robust scheduling and resource planning techniques.
Business Analysts aiming to optimize project workflows and resource allocation.
Anyone involved in project execution and management keen on mastering advanced prioritization and resource management techniques.

Course Outline

Lesson 1: Understanding Prioritization Techniques

Overview of different prioritization methodologies

MoSCoW
Value vs. Effort
Weighted Scoring
Quality Function Deployment (QFD) using XY Matrix

Identifying work prioritization criteria
Group activity: Analyzing real-life projects/situations using different prioritization methods

Lesson 2: Developing a Customized Prioritization Framework

Guided exercise to design a prioritization framework tailored to the team's needs
Group discussions to ensure alignment and clarity on the framework
Plan Do Check Act (PDCA) cycle for incorporating feedback and refining the framework

Lesson 3: Integration and Implementation

Assigning roles and responsibilities for maintaining and updating the framework

RAM
2Cs
Motivation Intersection (with exercise drill)

Using the Vision Template to create a Team Vision for decision-making

Lesson 4: Improving Planning Efficiency

Techniques for accurate time estimation

Historical data analysis
Task decomposition

Long-term resource planning

Identifying future resource needs
Capacity planning
Resource allocation strategies

Group activity: Practicing time estimation and resource planning for hypothetical projects

Lesson 5: Effective Prioritization Techniques

Understanding root cause using:

Process Decision Program Chart (PDPC)
Fishbone diagrams
Interrelationship digraphs

Introduction to objective prioritization methods such as

Value-based prioritization
Impact vs. Effort analysis
Risk-based prioritization
Failure modes and effects analysis (FMEA)

Group exercise: applying objective prioritization techniques to real-life scenarios faced by the team

Lesson 6: Streamlining Task Management

Strategies for breaking down tasks into manageable units and avoiding overly detailed schedules using Nominal Group Technique (NGT)
Agile principles for adaptive planning and iterative development
Tools and techniques for visualizing work:

Kanban boards
Flow-Based vs Timeboxed workflows
Gantt charts
Critical Path Method (CPM)

Lesson 7: Improving Schedule Adherence

Identifying common reasons for schedule deviations

SWOT analysis
Brainstorming techniques
Using Ishikawa Diagrams
Mind Mapping

Techniques for setting realistic deadlines
Accelerating the Schedule using CPM
Group discussion: Brainstorming strategies to improve schedule adherence and overcome common challenges

Similar courses

Please note - this class only runs for 3.5 days (not a full four days). Day 4 will end early (roughly half-way through the day, depending on the pace of the class).

More Information

This class is a special offering run in conjunction with AIS. Course pricing includes PMP exam voucher and Logical Operations test pass guarantee. Our PMP offering provides a student with the best curriculum and the best study material available on today's market, developed in conjunction with subject matter experts who work directly with PMI to assemble the PMBOK and advise on the publication of the PMP exams. You'll have everything you need to pass the PMP exam with Logical Operations.

More Information

This course is designed for Project Managers and/or Project Support Personnel who wish to learn industry best-practices and apply a more formal, standards-based approach to their projects. The content of this class directly aligns with the Project Management Body of Knowledge (PMBOK) and will prepare attendees who are seeking to obtain the (PMI)® Project Management Professional (PMP)® certification.

More Information