Project Prioritization & Planning Framework Workshop
This intensive 2-day course equips participants with essential skills to streamline project workflows, optimize resource allocation, and enhance overall efficiency. From developing customized prioritization frameworks to leveraging Six Sigma tools for task management, participants will gain practical insights and techniques to boost productivity and ensure project success.
Description
Overview
Over two comprehensive days, this course delves into the intricacies of project prioritization and resource management. Participants will learn to craft tailored prioritization frameworks that align with organizational goals, integrate resources effectively, and improve planning accuracy. Practical sessions cover techniques for precise time estimation, long-term resource planning, and task prioritization using Six Sigma methodologies. By focusing on streamlining task management and enhancing schedule adherence, participants will acquire the tools needed to excel in project leadership roles.
Course Objectives
After completing this course, students will be able to:
- Understand the importance of project prioritization.
- Learn various project prioritization techniques.
- Develop a customized project prioritization framework for the team.
- Enhance decision-making skills related to project selection and resource allocation.
- Understand the importance of leveraging available expertise.
- Improve planning efficiency, including accurate time estimation and long-term resource planning.
- Develop effective prioritization techniques based on objective criteria.
- Enhance schedule adherence and streamline task management processes.
Who Should Attend
This course is designed for professionals across industries who are involved in project management, resource allocation, and planning roles. It caters to:
- Project Managers seeking to enhance prioritization strategies and resource utilization.
- Team Leaders looking to streamline task management and improve project efficiency.
- Operations Managers interested in implementing robust scheduling and resource planning techniques.
- Business Analysts aiming to optimize project workflows and resource allocation.
- Anyone involved in project execution and management keen on mastering advanced prioritization and resource management techniques.
Course Outline
Lesson 1: Understanding Prioritization Techniques
- Overview of different prioritization methodologies
- MoSCoW
- Value vs. Effort
- Weighted Scoring
- Quality Function Deployment (QFD) using XY Matrix
- Identifying work prioritization criteria
- Group activity: Analyzing real-life projects/situations using different prioritization methods
Lesson 2: Developing a Customized Prioritization Framework
- Guided exercise to design a prioritization framework tailored to the team's needs
- Group discussions to ensure alignment and clarity on the framework
- Plan Do Check Act (PDCA) cycle for incorporating feedback and refining the framework
Lesson 3: Integration and Implementation
- Assigning roles and responsibilities for maintaining and updating the framework
- RAM
- 2Cs
- Motivation Intersection (with exercise drill)
- Using the Vision Template to create a Team Vision for decision-making
Lesson 4: Improving Planning Efficiency
- Techniques for accurate time estimation
- Historical data analysis
- Task decomposition
- Long-term resource planning
- Identifying future resource needs
- Capacity planning
- Resource allocation strategies
- Group activity: Practicing time estimation and resource planning for hypothetical projects
Lesson 5: Effective Prioritization Techniques
- Understanding root cause using:
- Process Decision Program Chart (PDPC)
- Fishbone diagrams
- Interrelationship digraphs
- Introduction to objective prioritization methods such as
- Value-based prioritization
- Impact vs. Effort analysis
- Risk-based prioritization
- Failure modes and effects analysis (FMEA)
- Group exercise: applying objective prioritization techniques to real-life scenarios faced by the team
Lesson 6: Streamlining Task Management
- Strategies for breaking down tasks into manageable units and avoiding overly detailed schedules using Nominal Group Technique (NGT)
- Agile principles for adaptive planning and iterative development
- Tools and techniques for visualizing work:
- Kanban boards
- Flow-Based vs Timeboxed workflows
- Gantt charts
- Critical Path Method (CPM)
Lesson 7: Improving Schedule Adherence
- Identifying common reasons for schedule deviations
- SWOT analysis
- Brainstorming techniques
- Using Ishikawa Diagrams
- Mind Mapping
- Techniques for setting realistic deadlines
- Accelerating the Schedule using CPM
- Group discussion: Brainstorming strategies to improve schedule adherence and overcome common challenges